LANIVET PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON-LINE

BY ZOOM ON THURSDAY, 17TH SEPTEMBER 2020 AT 7.00PM

Present:

Cllr. D. Batten

(Chairman)

Mrs. J. Burdon

(Parish Clerk)

Cllr. T. Hancock

 

 

Cllr. Mrs. J. Dent

Cllr. A.J. Barnaby

Cllr. Mrs. C. Eddy

 

Cllr. Miss P. Bolton

Cwll. Cllr. C. Batters

2 Members of Public
Minute

AGENDA ITEMS

Action
178/20

Public Forum:-  Chairman reported on the cover slab application from Mr. Shaun Orchard and suggested we hold a site meeting regarding this as there are a couple of Councillors that wish to discuss this, in the meantime he asked if the Clerk would send photographs of cover slabs in the neighbouring Parish.  It was suggested to meet in early October and see what is desired and look at issues Action: Clerk and Chairman to liaise and arrange a site meeting.  It was agreed to deal with all Cemetery issues in the site meeting.  Councillor A.J. Barnaby requested we also look at the Old Cemetery and the Japanese knotweed issues and deal with this at the same time. 

 

 

 

Clerk/ Chairman
179/20

Members Declaration of Interest and Dispensation Requests:-  Councillor D. Batten declared a non-registerable interest under Paragraph 3.5A in the Lanivet School Governor.

Councillor D. Batten declared a non-registerable interest under Paragraph 3.5A in the Lanivet Sport & Recreation Trust. 

 
180/20

Apologies:- Councillors S. Walker, A. Harris, Mrs. J. Stickland, C. Vercoe, O. Sleeman

 

Clerk reported a letter of resignation had been from Councillor Steve Walker.  It was resolved Clerk informs Cornwall Council and action as necessary (Proposed: Councillor D. Batten; Seconded: Councillor Miss Bolton) Action:  Clerk.

 

Clerk reported the current vacancy had now been advertised by the Parish Council and this would mean another advertisement would go up from Cornwall Council for two weeks and following that we could then advertise and co-opt.  It was suggested to wait and appoint two Councillors at the same time (Proposed: Councillor D. Batten; Seconded: Councillor A.J. Barnaby) Action: Clerk.

 

It was noted that the following Councillors have been absent for 6 months due to digital issues and the Parish Council approves these reasons for Councillor A. Harris and Mrs. J. Stickland (Proposed: Councillor D. Batten; Seconded: Councillor Mrs. J. Dent)

 

 

 

Clerk

 

 

 

 

Clerk
181/20

Minutes of the Monthly Meeting held on Thursday 20th August 2020:-  Resolved the Minutes of the Monthly Meeting held on the 20th August 2020 as circulated were confirmed as a true and accurate record and to be duly signed and ratified by the Chairman at a future physical meeting (Proposed: Councillor D. Batten; Seconded: Councillor A.J. Barnaby)

 
182/20

Matters Arising from the Monthly Meeting held on Thursday 20th August 2020:-

 

Page 1 Min. 156/20 Use of Community Centre Hall:-  Chairman reported he is currently in discussions with Barry Cornelius about this and the Clerk has been liaising with CALC to ensure we are Covid compliant.

 

Page 2 Min.53/20 Yurt at Nanstallon:- Update received from Cornwall Councillor C. Batters in his report earlier this evening.

 

Page 2 Min.116/20 Vehicles striking Dropped Drain:- Update received from Cornwall Councillor C. Batters in his report earlier this evening.

 

Page 2 Min.122/20 Internal Auditors Report:-  Clerk reported the matters raised will be dealt with in due course by herself and the Chairman Action: Clerk/Chairman.

 

Page 2 Min.125/20 Seat at Reperry:-  An email was received from a parishioner thanking all concerned for supplying the super new seat at Reperry Cross.  It has been lovely to be able to sit up there and admire the view again.  It should last for many years being made of recycled plastic.  She was also pleased to see that the remembrance plaque had been transferred to the new seat. 

 

Page 2 Min.131/20 Mulching at Cemetery:-  Clerk reported she had contacted the Parish Tree Warden and he had advised he has checked over the Cemetery trees and the grass has died back enough to apply the mulch and confirmed he can be at the Cemetery this Friday afternoon.  Clerk to ask if he is going to spread mulch on top and stake the trees Action: Clerk to speak to him and ask him to call the Chairman.

 

Page 2 Min.141/20 Highway Issues:-  Update received from Cornwall Councillor C. Batters in his report earlier this evening.

 

Page 3 Min.151/20 Later Closing Time of Public Conveniences:-  Clerk reported a response had been received advising AJH Services would revert back to the contracted opening and closing times.

 

Page 3 Min.161/20 Planning Enforcement Query in respect of caravans in Field at Lamorick-  Update received from Cornwall Councillor C. Batters in his report earlier this evening.

 

Page 4 Min.162/20 Consultation on Lanivet Speed Reduction Measures:-  Clerk reported a response had been received confirming the Parish Council comments had been noted and they would let us know the outcome of the consultation once the decision has been made on how the scheme will proceed.

 

Page 8 Min.170/20 Grasscutting Complaints received:-  Clerk reported a response had been received from the Contractor advising on the last cut all grass was collected and carried away in the lorry, he saw the lorry himself full of grass.  He suggested if there is any grass on the triangle that is because when they took it on from the Council it was up over their knees as had been let go.  He confirmed he spoke with his work men and they have said on the graves in the old cemetery it is all dead weeds that they strim down as fed up of seeing them like it. 

 

Apparently for months he has been saying it all needs spraying again and apparently the man that does the knotweed is meant to go through and spray all the graves, he advised he would be happy to do this if authorised no problem at all.  He is going to be carrying out the next cut himself so will go through everything with a fine-tooth comb and check.  He did mention the old cemetery graves advising that some of them need sorting as they have fallen in by about 2-3 foot, it is ankle killer, also they do go through and blow off all graves once finished which he will ensure to check every time.

 

Page 9 Min.173/20 Works in Public Conveniences:-  Clerk reported the necessary work is in hand.

 

 

 

 

 

 

 

 

 

Clerk/ Chairman

 

 

 

 

 

 

 

 

Clerk/ Chairman

 

 

 

 

 

 
183/20

Monthly Report from Cornwall Councillor Chris Batters:- Cornwall Councillor C. Batters reported as follows:-

·         Yurt at Nanstallon – they have been asked to remove and enforcement have issued orders for the removal and apparently it is being taken to appeal and it has to remain there until the appeal has gone through.  There is no anyone will be able to build there but it is currently in abeyance.

·         Drain issues have been reported and they initially become the concern of South West Water and they have to action and then Cormac need to follow up with relevant repairs.

·         Sanctuary Housing query on Facebook has been answered.

·         All highways issues have been reported and unless anyone lets him know if matters have been dealt with, he would not know at this stage.

·         Councillor S. Walker’s resignation – he would like to comment that her has been an excellent Councillor and has been since he started with the Parish Council, and they have worked brilliantly together.  Sadly, people like him are a loss to any Committee or Parish Council.

·         Face to face meetings, he will still not attend because Cornwall Council says no.  Risk assessments are needed.  Cornwall Council are possibly not going back to meetings until at the least the end of November.

Chairman thanked Cornwall Councillor C. Batters for his monthly report.

 

 

 
184/20

Highway Issues/Footpath Issues/Damaged Signs in the Parish:-

Highway Issues:- None.

Footpaths:-  None.

Damaged Signs in the Parish:-  None.

 
185/20

Planning Applications/Results/Correspondence/Letters of Objection received: -  Clerk reported that proposals for planning applications will be sent with the following statement:-  Due to the restrictions placed on the Parish Council as a result of the pandemic Coronavirus, this response represents the opinion of Members of Lanivet Parish Council identified through a consultation process and will be ratified at the next appropriate meeting of the Parish Council.

 

PA20/06566 – Tremore Christian Fellowship – Listed Building Consent for the Replacement of rotted cast iron guttering and downpipes with an aluminium equivalent to the same design, Tremore Manor, Bodmin – Support (Proposed: Councillor D. Batten; Seconded: Councillor Mrs. J. Dent)

 


Clerk queried whether the Chairman should declare an interest in the following planning application, he confirmed he was not required to.

 

 

PA20/06666 – George Lewis, Cornwall Community Land Trust – Construction of 15 new sustainable, affordable homes, Land South of Clann Lane, Lanivet - Support (Proposed: Councillor D. Batten; Seconded: Councillor Miss P. Bolton)

 

PA20/06968 – Mr. Matthew Cotton – Works to tree namely – Ash Tree (T3) has Ash die back – subject to a Tree Preservation Order (TPO), Old Coach House, Access to Manor, Lanivet – Follow recommendations of County Tree Officer’s comments (Proposed: Councillor D. Batten; Seconded: Councillor Mrs. J. Dent)

 

PA20/07140 – Mrs. J. Storry – Erection of conservatory to the front, Clann View, Clann Lane, Lanivet - Go along with County Planning Officer’s comments (Proposed: Councillor D. Batten; Seconded: Councillor Mrs. C. Eddy)

 

PA20/06758 – Mr. & Mrs. J. Orchard – Listed Building Consent for proposed change of internal layout, The Mill, Lanivet - Go along with County Planning Officer’s comments (Proposed: Councillor D. Batten; Seconded: Councillor Mrs. C. Eddy)

 

Planning Results:-

 

PA20/01512/PREAPP – Mr. Richard Jasper – Pre-application advice for refurbishment, change of use and extension of the former chapel to a cycle lodge and associated works, Former Chapel, Tretoil Hill, Lanivet – Closed – Advice Given

 

 

 

 

 

 

 

Clerk

 

 

 

 

 

Clerk

 

 

 

Clerk

 

 

Clerk

 

 

 

Clerk

 

 

 
186/20

Accounts & Any Applications for Grants & Donations:- The Parish Council approved payment of the following accounts for September 2020 as per Financial Regulations (Proposed: Councillor D. Batten; Seconded: Councillor Mrs. C. Eddy): - 

British Gas – Electric for Toilets

£10.44

11/7/20 – 6/8/20

ICO

£35.00

ICO Certificate

South West Water

£277.31

19/5/20 – 4/8/20

The Lawn Ranger - Grasscutting

£1,257.60

August 2020

Paul Bazeley Bus Shelter Cleaning

£25.00

August 2020

Duchy Cemetery’s Limited

£85.00

Interment (Leach)

Patrick Townsend

£241.00

Maintenance – Play Area

Lloyds Bank – Bank Charges

£6.50

September 2020

DMC IT – Website Maintenance

£22.50

August 2020

The Lawn Ranger - Grasscutting

£1,257.60

September 2020

AJH Services – Toilet Cleaning

£549.02

September 2020

Mrs. J. Burdon

£584.62

Salary & Expenses

CC Pension Scheme

£184.47

August 2020

Inland Revenue

£131.20

August 2020

Lanivet Sport & Recreation Trust

£2,500.00

Half Yearly Contribution

Nanstallon Cemetery Trust

£35.06

Insurance Contribution

Receipt:- Cornwall Council

£10,000.00

Covid-19 Funding

Receipt:- Bodmin Funerals

£128.00

Interment (Leach)

Receipt:- Cornwall Council

£22,775.00

Half Yearly Precept

Receipt:- Cornwall Council

£456.30

Half Yearly CTS Grant

 

 

Clerk reported with regards to the £10,000.00 Covid-19 Grant she had received confirmation Cornwall Council had not been advised of any restrictions as to how the Parish Council can spend the grant and we do not have to confirm to them how we have spent the money.  As a Parish Council we can spend it as we see fit.

Letter received regarding the Community Chest Scheme advising the Parish Council has been awarded £200.00 towards the bench application.

Cornwall Councillor C. Batters left the meeting at 7.42pm.

 

 

 

 

 

 

 

Clerk

 

 

 

 
187/20

Covid-19 Nominations for the Lord Lieutenant of Cornwall:-  It was resolved to put forward Barry and Gill Cornelius for doing so much work in the Parish and support other parishes as well (Proposed: Councillor D. Batten; Seconded: Councillor Miss P. Bolton) Action: Clerk.

 

Clerk
188/20

Lanivet Parish Affordable Housing Working Party Update from Chairman:- Chairman reported the planning application has been received and it is very detailed.

 
189/20

Lanivet Parish Sport & Recreation Trust Update:- Email report received from Mr. D. Carter as follows:-

 

Firstly the One For All

The hall is still open complying with all regulations, all necessary Risk Assessments are carried out and the Hall is considered Covid-19 secure. Painting and Decorating of the various rooms and hallway are complete and the sound system in the main hall has been upgraded to give cinematic sound for film nights when they return, sound has also been improved by the installation of acoustic panels on the walls. Automatic door closures in the case of fire have also been installed. This is part of our continuing programme  to keep the community centre in tip top condition.  Meeting and activities are again taking place indoors and sports and exercise outdoors including full team football both normal and walking football. Netball teams, tennis and daily use by school children under the supervision of Plymouth Argyle Academy are also back in full swing.  Work on the new Cafι extension has started on 14th  September, an update on progress will be in October report.

 

Secondly Covid-19

 

Similar to last month: Barry Cornelius and his team are continuing with their efforts working in conjunction with the local surgeries, deliveries and collections of supplies are now on as and when needed basis and the need seems to have declined considerably. Transport to hospital appointments are increasing including Derriford Hospital. All this is free to residents of Lanivet Parish with the help of Lanivet Parish Council, however, occasionally we do get called upon to support other areas and for this there is a small charge.  We are constantly in discussions with the two main surgeries planning and preparing for future eventualities. The local surgeries are now carrying out flu jabs for the local population at the Community Centre on various Saturdays starting on the 19th September. 

 

Chairman advised we are continually thankful for David Carter for these reports, even though not a member but for keeping the Parish Council informed.

 
190/20

Community Network Panel Meeting Update:-  Councillor Mrs. J. Dent reported via email as follows:- 

 

·         The next planned meeting is the 30th September 2020. She did meet online with Sarah Simms to discuss the possible agenda. Details following the Chairs meeting have been circulated.

·         Sarah Simms informed her that members wanted to meet more regularly than quarterly. However, no agenda items had been forthcoming and due to capacity pressures, it is suggested that meetings are held every other month - reserving the right to call an additional extra ordinary meeting if required.

·         There is also work on going looking at the relevant guidance in order to open meetings to the general public again (albeit virtually). This is not likely to be in operation for September’s meeting.

 
191/20

Lanivet Village Green/Play Equipment/Car Park/Bus Shelter (Including Quote from Outdoor Play People):-  

 

Play Equipment and Quote from Outdoor Play People:- Clerk had circulated the quote received as follows:-

 

Bird Nest Swing – Total delivered and installed £2,128.00; Cableway – Option 1 £319.00 or Option 2 £1,173.00; Torpoint - £554.00 Parish Council to do themselves; Steel Swings - £213.00; Infant Swing – Option 1 £780.00 or Option 2 £1,301.00

 

Totals as per final page of quotation - £4,061.00

 

Chairman proposed we ask Councillor T. Hancock to liaise with the Clerk and suppliers and we set a limit of £5,000.00 to maximise the benefit to repairs and maintenance of the equipment and we also obtain quotes for staining and painting all the equipment on an annual basis.  He believes we will need a quotation for staining and painting as if it is significant, we include in the budget going forward  (Proposed: Councillor D. Batten; Seconded: Councillor Mrs. J. Dent) Action: Clerk.

 

Lanivet Car Park:-  No update.

 

Bus Shelters:-  No update.

 

Chairman welcomed Mr. Shaun Orchard, member of the public to the meeting this evening at 8.00pm.

 

 

 

 

 

 

 

 

 

 

 

Clerk/Cllr. T. Hancock

 
192/20

Camel Trail Update:- Councillor Miss P. Bolton reported via email all is fine on the Camel Trail.  Work continues on the riverbank towards Grogley, and the bridge remains open to cyclists and pedestrians.

 

Email received from Cormac Environment – Camel Trail Update September 2020 attaching an update as social distancing and limited group measures are still in force.

 
193/20

Cemetery Matters (Including any applications for memorials, inscriptions):- Email had been circulated from Shaun Orchard as reported last month.  Chairman reported to Mr. Orchard that it had been resolved to hold a site meeting with Mr. Shaun Orchard and some members of the Parish Council in early October and Clerk to liaise to arrange a couple of suitable dates.  If we are all together, we can see what the implications are, and it will help as a Parish Council to discuss this way.  Mr. Shaun Orchard was happy with this arrangement Action:  Clerk and Chairman.

Mr. Shaun Orchard left the meeting at 8.05pm.

 

Email received from Viv and Gill Blake putting in a complaint about the damage done to their Mothers gravestone. This is situated at the rear of the cemetery in the cremation plots and is near the wall adjacent to where she lived her ashes are interred there. They can only assume that the mower has driven straight over it.

They first noticed this last year, but the most recent damage was just after Christmas. Their mother passed away on the 27th December 2001 and they usually put flowers or something on that date. They went to visit in early January to check on the small arrangement they had put there and were appalled to find everything shredded including the oasis the arrangement had been in and the plastic crumpled. How heartless is the person driving the mower not to see this arrangement never mind the gravestones? They would like to claim against the Parish Council for the damage to the stone as they are having a new one made. In the meantime, they raised the ground to one side and have put a border around it and the one next door which is their Grandparents. Nobody should mistakenly run over it now and pictures were sent. On a more cheerful note there is a lot of unused grass area in the cemetery they asked whether this could this be turned over to a wildflower section to encourage back bees and butterflies as they are sadly in decline. If this is done there would less area to cut so hopefully costing the Parish Council less to cut the cemetery only to tidy it once a year. Hope this can be brought to attention of the next meeting.

 

It was agreed the Clerk initially goes back to the complainants to request information when permission had been granted for both stones to be put on the gravespace.  Clerk to also look back through to establish whether permission had been granted.  It was noted that they would need to establish evidence to prove this damage was carried out by the Contractor.  We would also at some stage need to know what they expect from the Parish Council 9 months after reporting the damage.  Once all information is to hand it was suggested we could hold a site meeting if necessary, to discuss Action:  Clerk.

 

Clerk reported that currently Councillor S. Walker marks the grave spaces when there is a burial and he would be happy to assist in showing someone to do this if anyone was interested.  Clerk advised she would be receiving relevant paperwork back from Councillor S. Walker to check against hers and a copy could then be passed out to anyone interested in this role.  Councillor A.J. Barnaby expressed an interest in taking on this role Action: Clerk and Councillor A.J. Barnaby to arrange to meet with Councillor S. Walker.

 

 

 

 

Clerk/ Chairman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

 

 

 

 

Clerk/Cllr. A.J. Barnaby
194/20

Public Conveniences Update:-  Clerk reported the repairs were in hand.  Another small repair to the tap had to be actioned in between meetings.  With regards to the isolator tap details had been received and Councillor T. Hancock had been unable to move the tap, Clerk had heard back from South West Water who confirmed they had sent a request to the wholesaler and they would keep the Parish Council updated but they may arrange access to the stop tap, respecting social distancing measures Action: Keep pending.

 

Councillor A.J. Barnaby reported he could use his long-handled stop cock key and see if it works Action: Councillor A.J. Barnaby to action.

 

Chairman suggested we sent a formal thank you to Patrick Townsend for assisting with works carried out recently in the public conveniences at short notice  Action Clerk.

 

Chairman reported he will take some meter readings of water when he is out of isolation Action: Chairman.

 

 

 

 

Clerk

Cllr. A.J. Barnaby

 

 

Clerk

 

Chairman
195/20

Newsletter Reports/Parish Council Website:- Clerk reported the Website and Facebook are being updated regularly.   Clerk queried how the report would be dealt with for the newsletter now as Councillor S. Walker used to deal with this.  Chairman reported he does a monthly report to the Newsletter and he can liaise directly with the Clerk or Kay Walker who produces the newsletter.

 

Clerk reported an Accessibility Statement had been provided by Dinah Crellin and would be put on the website in line with the email recently received from CALC, although Dinah had been dealing with this over the last few months, so it is brought in line.  Councillors were happy with the Accessibility Statement as set out (Proposed: Councillor D. Batten; Seconded: Councillor A.J. Barnaby) Action: Clerk.

 

 

 

 

 

 

 

Clerk
196/20

Correspondence:-

1.    Cornwall Council – Town & Parish Council Covid-19 Update – 21st August 2020; 4th September 2020

2.    CALC – Local Government Services Pay Agreement 2020-2021

3.    Bodmin Police Station – August Newsletters

4.    Cornwall Council Pensions – Annual Benefit Statements (ABSs) delayed

5.    Cormac Surfacing – Highway Maintenance Work – A389 Bodmin

6.    Lord Lieutenant of Cornwall – Covid: Nominations for Letters of Thanks

7.    CALC – Rebuilding Communities

8.    Cornwall CLT – August 2020 News

9.    Cornwall Council – Your Council’s Invitation to Cornwall Planning’s Local Council Conferences 2020

10. CALC – FAQ12 – Local Council Meetings

11. CALC – Pay Award 2020/2021- New Pay Scales and Hourly Rates

12. CALC – Website Accessibility Regulations – Link to recent Webinar Recording

13. Great Western Railway – Extension to Emergency Measures Agreement

14. CALC – Neighbourhood Plan Information

15. Royal Cornwall Hospitals Trust – Annual Public Meeting to be held on the 17th September 2020

16. Devon & Cornwall Police – Citizens in Policing Crowdfunding – Community Resilience Fund

17. Holly Whitelaw – Climate/Environmental Action Questions

18. CALC – Online Conference on Wilding – Friday 18th September 2020 at 10.00am

19. CALC – Job Vacancies

20. Cormac Solutions – Town & Parish Council – Highways Update

21. CALC – Rebuilding Communities

22. Hygiene 2 Health Limited – Health & Safety Support

23. Cornwall Community Flood Forum – Free Support for Businesses in Cornwall

24. Cornwall Council Pensions – Consultation on reforming Local Government exit pay

25. Cornwall Council – Town & Parish Council Bulletin: New drive-through flu vaccination services

26. Cornwall Council – Carbon Neutral Cornwall Hive Online Event – Saturday 26th September 2020, 1.00pm – 4.00pm

27. Cornwall Community Flood Forum – Invitation to Cornwall Community Flood Forum’s Annual Conference

28. Alan Percy – Affordable Housing provision in Cornwall

29. Cornwall Council Pensions – Employer Newsletter (September 2020)

30. London Hearts – Parish & Town Council £200 Defibrillator Grant

31. CALC – Request for assistance with volunteer recruitment programme – flu vaccination drive-through centres

32. CALC – Urgent Clarification on The Rule of Council Meetings

33. Clerks & Councillors Direct Magazine

34. CALC – The six-month rule – What meetings count as attendance

35. CALC – Local Councillors and the six-month rule

36. Building at Risk Casework Officer – Cornish buildings at risk

 
197/20

Urgent Parish Matters with prior liaison with Chairman (Items for Information Only and items for the next agenda):-  None.

 
198/20

Date of Next Meeting:- Thursday 15th October 2020 at 7.00pm either on-line or by email, whatever is confirmed by the Government, although it was noted we may possibly change this date for Councillors that want to use the hall or change the time to 8.15pm but this would be confirmed by the Clerk and Chairman in good time.

 

There being no further business to discuss the meeting closed at 8.26pm.

 

 

 

Signature:               ………………………………………………

                                                                                                                        Chairman

 

Date:        15th October 2020